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Food Vendors
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Operating Hours
OUTSIDE:
Fri, Sat, Sun - September 9,10 & 11
11:00 am–Close
Mon–Thur - September 12, 13, 14, & 15
3:00 pm–Close
Fri, Sat, Sun - September 16,17 & 18
11:00 am–Close
INSIDE:
Fri, Sat, Sun - September 9,10 & 11
11:00 am–10:00 pm (excl West Annex)
Mon–Thur - September 12, 13, 14, & 15
3:00 pm - 10:00 pm
Fri, Sat, Sun - September 16, 17 & 18
11:00 am - 10:00 pm
West Annex booths stay open until 11:00 pm daily, except final Sunday when they close at 10:00pm
Security will be monitoring the Patio Cafe access until 2:00 am
Rules & Regulations
We have listed some of the rules and regulations you will be required to follow when participating in the Fair:
For pricing, product and booth operations including signage please contact Lena Lindberg at 519-438-7203ext 222.
Important information to remember:
We will require a copy of your certificate of insurance noting $2,000,000 in third party liability and naming the Western Fair Association, the Corporation of the City of London added as additional insured from the period of September 6-19, 2011, inclusive.
Move-In Dates and Hours:
For the purpose of preparing booths, exhibitors will be granted access to the grounds and buildings commencing:
September 6th-8th [8:00am – 10:00pm]
(All vehicles and equipment must be removed from the buildings on Thursday, September 8th @ 7pm)
Booth Servicing:
On Fri-Sun, Sept 9-11, and Fri-Sun, Sept 16-18 inclusive, booths can be serviced from 9:00am–11:00am daily. All vehicles must be off the grounds by 10:30am.
On Mon–Thur, Sept 12-15, inclusive, booths can be serviced from 1:00pm–3:00pm daily. All vehicles must be off the grounds by 2:30pm.
Move-Out Dates and Hours:
It is important that you inform and make the necessary arrangements with your staff and maintenance people.
Move-out will commence at the close of the Fair, approximately Midnight on Sunday, Sept. 18th.
And include Monday, September 19th from 8:00 a.m. until 8:00 p.m. only.
(All materials must be removed by 8:00 p.m. on Monday, September 19th)
Auditing:
To ensure fairness and proper reporting of sales, spot auditing of food operations will be carried out with cash register tapes being requested. All sales are to be recorded and proper procedures followed. Your full cooperation with our auditors is expected.
Cleanliness, Appearance and Attitude of Employees/Volunteers:
All employees should be clean, shaven and well groomed. If possible, operators should provide uniforms. Outside food concessionaires may purchase t-shirts at the Midway Office.
Employee appearance will be closely monitored and you will be informed if improvement is needed during the fair.
No Smoking While On Duty - will be strictly enforced and subject to the City of London By-Laws!
All local and provincial health and safety regulations must be strictly adhered to. You will be notified of any mandatory health and safety meetings.
RV Charges
For those bringing in trailers or RV's, the tentative charges (subject to change) are as follows:
On Grounds (permission only):
- Bunk or house trailers 0-35' ($33.00/day, plus taxes)
- Bunk or house trailers over 35' ($44.00/day, plus taxes )
- 70.00 per car or rig, for Fair, plus taxes ($80)
- Stock trailers, any size ($22.00/day, plus taxes)
The operator of the vehicle(s), including your employees, must submit to the Midway Office by the first Sunday of the Fair the following information: type of vehicle (trailer-house or stock, rig or car), length of vehicle, license number and the date of arrival on the grounds. Any vehicle not reported will either be removed or charged double the rate.
Payment is required upon arrival. Form included in package.
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